A specialist in identity, secure transactions, and digital services, IN Groupe is the global leader in secure identity and trust services. Every day, our 4,000 employees across 40 countries work to ensure that everyone has access to a reliable and secure identity, both in the physical and digital worlds. With our solutions and our international network of 10 R&D centers, we support governments and businesses in more than 130 countries.

Joining IN Groupe means helping to shape the future of the identity and secure transaction market. Become part of our international teams — driven by innovation and proud to design solutions that make life easier and protect personal data for millions of people around the world.

ABOUT THE ROLE

We are looking for a structured, service-oriented, and proactive HR Operations Specialist to join our European HR team. In this regional role, you will support employees and managers across the Nordics, Baltics, and Poland, ensuring efficient and compliant HR operations throughout the employee lifecycle.

The role combines two key areas of responsibility:

• For the Nordics and Baltics, you will primarily focus on HR Operations and payroll coordination, working closely with our outsourced payroll providers and ensuring smooth administrative HR delivery.

• For Poland, you will act in a broader HR Generalist capacity, supporting local managers and employees across a wider range of HR topics.

You will work closely with Regional HR Managers and become an important operational partner enabling efficient, high-quality HR support across the region.

KEY RESPONSABILITIES

HR Operations & Payroll Support (Nordics & Baltics)

• Manage and execute HR administrative processes across the employee lifecycle

• Prepare employment contracts, amendments, certificates, and HR documentation

• Coordinate monthly payroll input and validations with external payroll providers

• Ensure accurate employee data maintenance in HR systems

• Support onboarding and offboarding administration

HR Generalist Support (Poland)

• Act as the local HR point of contact for employees in Poland

• Support managers in day-to-day HR matters and employee relations topics

• Coordinate recruitment administration and onboarding activities

• Support local HR processes, policies, and compliance requirements

• Assist with performance, engagement, and people-related initiatives

Regional HR Coordination

• Partner closely with Regional HR Managers and support operational execution

• Coordinate with Payroll, Finance, IT, and external HR partners

• Support HR reporting, audits, and data quality initiatives

• Contribute to continuous improvement and harmonization of HR processes across the region

Who You Are

We believe you are a hands-on and detail-oriented HR professional who enjoys working in an international environment and balancing both operational excellence and employee support.

You likely bring:

• Several years of experience within HR Operations, Payroll coordination, or HR Administration

• Experience working with outsourced payroll providers

• Good understanding of employment law and labour relations for Poland

• Experience in a broader HR Generalist role is considered an advantage

• Strong administrative and organizational skills with high attention to detail

• Ability to work independently while collaborating across multiple countries and stakeholders

• Experience working in an international or matrix organization is beneficial

• Fluency in Polish and unhindered in English, both written and spoken

• Knowledge of Nordic payroll processes is a strong advantage (maybe you even speak one Nordic language?)

What We Offer

• A dynamic and international HR environment

• Opportunity to work across multiple European markets

• A collaborative HR team with strong regional cooperation

• Possibility to influence and improve HR operations and processes

• Flexible and modern ways of working

Interested?

We look forward to receiving your application and learning more about how you can contribute to our regional HR team.